Responsibilities

This position provides general administrative support to a band Executive.  Requires a thorough knowledge of the Executive’s span of control, as well as, company policies and procedures.  Incumbent must be able to safeguard confidential information.

Under limited supervision, coordinates, assists with and ensures office efficiency for a department or region through high level administrative support that often requires exercise of discretion, judgment and negotiation. This position reports directly to a Vice President and has primary responsibility for providing support to      that individual.

Organizes and coordinates the operation of an office/organization overseeing and managing the provisioning of supplies, equipment and services that enable the staff to perform their jobs efficiently and effectively. Establishes and communicates procedures used in day-to-day operations and makes revisions as appropriate. This includes processing departmental expenses and limited budget oversight.

Manages and maintains VP’s calendar, scheduling meetings and appointments without clearance on occasion. Arranges travel and hotel accommodations as necessary. Performs routine administrative functions such as responding to inquiries with standard letters or arranging meetings and conferences.

Screens telephone calls and visitors, ascertaining who can be redirected to
subordinate managers or other offices. Provides information to callers, requiring
detailed knowledge of client(s)’s area of responsibility and general knowledge of company policies, practices, and operations. Brings urgent issues for action to supervisor’s attention.

Leads and/or participates in short-term projects that are relatively small in scope.

Develops processes for maintaining departmental records and trains other administrative personnel on procedures. Coordinates office moves ensuring all technological needs of the client are met. Determines and communicates timelines and activities to individuals involved in moves.

Prepares documents including customized reports, presentations, proposals, meeting agendas and correspondence. Uses discretion with regard to formatting and layout.

Qualifications

Polished executive assistant with professional maturity and previous corporate environment experience required

Ability to effectively interact with senior level management and maintain a high level of confidentiality

Ability to successfully prioritize and provide accurate follow up on all issues and correspondence

Advanced knowledge of Microsoft office suites

Excellent writing and grammatical skills (i.e. for generating and editing memos)

Must be extremely detail-oriented and possess strong communication and organizational skills

Self-starter with strong sense of ownership and involvement is critical

Must be flexible to work overtime if needed

Occasional visits to local offices needed

  • Associates Degree or equivalent experience required
  • 5+ years administrative experience supporting a senior level executive
  • Project management experience
  • Experience supporting multiple people and priorities, including senior leaders
  • Strong proficiency with Microsoft Office (Word, PowerPoint, Excel, etc.)
  • Strong verbal and written communication skills; organizational skills
  • Must be comfortable interacting with senior level leaders in the organization
  • Experience handling confidential information
  • Demonstrated organizational skills
  • Ability to work well independently and under pressure while managing multiple priorities

     

Equal Employment Opportunity

Verizon is an equal opportunity and affirmative action employer M/F/Disability/Vet