What you’ll be doing...

We’re looking for a Office Administrator to support the Skyward leadership team and office. You’ll be working in an exciting startup environment within the foundation of a large company (Verizon). This role is critical to the functional and cultural well-being of the company. You will represent Skyward and Verizon both internally and externally through interactions with employees, partners, and customers. You will have the freedom and autonomy to do your best work, with the support and camaraderie you need to enjoy your job.

  • Manage and maintain executive schedules for the leadership team, including scheduling travel and conferences, making appointments, and making changes to appointments
  • Manage customer billing and AR by processing customer checks in SVB and NetSuite, logging/tracking payments, requesting invoices from external Verizon revenue teams, sending invoices and payment instructions to customers, filling out vendor setup forms as requested, etc.
  • Process requisitions/PO’s in PeopleSoft 9.1 for various sourcing needs across the company, see process through to receipt creation and delivery
  • Manage delegated accounting email inbox for any accounts payable invoices, notices, etc. and push to appropriate management for approval.
  • Participate in TechTown Diversity Pledge Group
  • Event planning for company events. annual kickoffs, team potlucks and volunteer events, etc.
  • Oversee administrative policies within the organization and within the office; recommending changes as appropriate
  • Support HR function by assisting with interview scheduling, employee onboarding and offboarding, etc.. Assist in maintaining employee/onboarding documents.
  • Managing the Leadership Team’s Corporate expense reports
  • Office Management, including managing the janitorial, office supply, maintenance, and building security services to ensure timely and effective service delivery.
  • Manage, implement and maintain the SEAP (Site Emergency Action Plan) and lead the incident management team in implementing disaster/preparedness drills throughout the year.
  • Update and maintain Skyward Google Drive organization, permissions, etc.
  • Manage all company expenses through Concur (office supplies, business critical software, kitchen orders, equipment, misc./etc.)
  • Intake and evaluate all mail for Skyward’s Portland office and send to appropriate individuals internally and externally

What we’re looking for...

You will need to have

  • 3+ years of office management experience
  • BA or BS preferred or equivalent work experience

Even better if you have

  • Exquisite time management skills and attention to detail
  • Experience working in high-growth startup environment
  • A self-starter with a passion for turning ambiguity in to order
  • Team player with strong initiative and empathy
  • Great communication and listening skills

When you join Verizon...

You’ll be doing work that matters alongside other talented people, transforming the way people, businesses and things connect with each other. Beyond powering America’s fastest and most reliable network, we’re leading the way in broadband, cloud and security solutions, Internet of Things and innovating in areas such as, video entertainment. Of course, we will offer you great pay and benefits, but we’re about more than that. Verizon is a place where you can craft your own path to greatness. Whether you think in code, words, pictures or numbers, find your future at Verizon.

Equal Employment Opportunity

We're proud to be an equal opportunity employer- and celebrate our employees' differences,including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. Different makes us better.